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You should also read through the whole fax cover sheet once you have filled it in and before you print it.ġ. Using a computer, you should fill in the cover sheet last, after your fax content is pre-pared and you should go through each field one at a time and fill them in, don’t skip one and think you’ll come back to it later as you might forget in a hurry to get the fax sent. The only exception to this is that you may want to hand tick the tick boxes rather than filling them in on a computer.

The second reason is that handwritten cover sheets can be almost illegible, there is no guarantee that whoever is receiving your fax will be able to decipher what you have written on the cover sheet. The first is that it looks unprofessional and hurried, even if the contents of the fax aren’t the most important papers you are sending that day, whenever you are sending a fax, it should always look presentable. There are a few reasons why you should always type out your generic fax cover sheet. When you are preparing a fax cover sheet, you should never handwrite the cover sheet. So you have a fax template set up, it’s now time to fill it in. This is where you put the message to the recipient, like you would in a letter or email. These can include any of the following: Urgentįinally there is the comments section that takes up the bulk of the fax cover sheet. Below these fields there is the option of adding tick boxes that offer some instruction to the recipient. These fields could include: To, From, Fax No., Pages, Phone No., Date, Company name, Re and CC. You can include a logo or some company details alongside this, but it isn’t essential. To begin with the word “Fax” or “Fax Cover Sheet” should appear at the top of the cover sheet in large bold letters. There a few things that every fax template should have.

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There are plenty of templates that you can download for free, or alternatively you can design your own after looking at examples online so that it fits with the branding of your company.

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